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Group Ski Holidays, top tips for group leaders

1. Book early, the earlier you start looking at booking your group the more choice you will have of places to stay. Ski Tour operators also give the best group discounts to early bookers to encourage groups to book early. With our group deals up to one in five go free and we often have special deals on equipment rental and other free goodies for groups!


2. As Group leader it’s important to establish early who is committed to joining the holiday, get the date set in stone and get everyone’s commitment to stick to that date.


3. Ski chalet holidays are by far and away the most popular choice for group ski trips, chalets vary in size and many have different room types, so try and allocate the rooms early on. If the chalet you want to book has for example, a few triple rooms, often people sharing a triple room get an additional discount. Decide how you are going to divide this discount up, is it going to the people in the triple room or is it going to be divided amongst the group to bring the overall cost down per person? That’s for you to decide, not your travel agent.


4. Once you are ready to book collect as much information as you can about the members of the group. Some tour operators will require the names at the time of booking so you will need everyone in the group to confirm their names as they appear on the passport and their dates of births. Don’t forget that you may know your friend as ‘Rob’, but his passport name may be Robert. If names have to be changed later on, some tour operators can charge up to £75 just to correct a spelling error in a name, but in the case of a scheduled flight, it could mean buying a new ticket which could cost £100’s, You will also need to know if any of the group have special dietary requirements and what they are. It’s also important to know if any of the group are taking their own skis or snowboards; this is important as some aircrafts limit the numbers of sports equipment they will carry so get it booked in early to avoid disappointment. Collecting this information early on will make the booking process easier for you to manage and could save you or your friends money later by avoiding charges for correcting mistakes that could have easily been avoided with careful planning.


5. Once you have chosen the holiday you want to book, Ski Line will hold the holiday on option whilst the group leader arranges to collect deposits from the group members. In some cases group leaders will normally pay the deposit on his own debit or credit card and collect the money later on from the rest of the party, but we will be happy to work with the individuals in your party to collect separate payments if you prefer.


6. Once the holiday is booked don’t forget to book ski lessons. It’s important that this is done early especially if you are travelling on a peak week such as the February half term as ski schools often get fully booked. We can help you with booking lessons. Ski Line offers the best rates on equipment rental. We price check against all our competitors each winter so that we know you won’t find prices cheaper else where. Our prices start at just €66 for a ski or snowboarding pack.


7. We know from years of experience that the role of a group leader takes time and effort from you, and to make things as painless as possible all our systems have been designed to make it that much easier for you. For example when its time to pay the final balance, Ski Line will send your group a spreadsheet showing them what their share of the final balance is. Balances can be paid 24/7/365 online via the secure link on our home page, but if you prefer to send a cheque, or transfer the money this is OK too, whatever is the easiest for your group.


8. Remember that when you are acting as the group leader, you are accepting the terms and conditions of the tour operator on behalf of the whole group so it’s important that you make sure all your friends are aware of this.